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The second installment in our blog series about IT Red Flags is all about data backup, and why you need one. If you are not backing up your data carefully, then you’re putting your data and your business at risk. Cybercrime, hardware damage – the list of ways you can lose data is never-ending.
Do you have a data backup?
If you do not, you’re not alone. It’s astounding how many organizations our team meet with that do not have one in place. Data backup should be a basic priority.
At the rate, technology evolves and how quickly your standard operations and concerned policies are required to keep up with it, it’s no surprise many organizations find it difficult to keep up.
1. Data Retention Contingencies
When policy development falls behind the pace of adopted technologies, it can often lead to gaps, which can affect data retention. The fact is that many applications only have limited backup and retention policies, equipped to handle situational data loss – not comprehensive.
Data loss is often the result of poor digital security; without the right defenses, cybercriminals can easily infect an IT system with ransomware or other types of malware or compromise your internal data. In a ransomware attack, a hacker gains access to an organization’s computer systems.
Typically, an unsuspecting employee clicks on an emailed attachment that appears to be a bill or other official document. In actuality, the attachment installs malware onto the computer system. Once embedded, the malware allows a hacker to access critical systems, often giving complete remote control of the system and data access. This attachment could also be ransomware, which is a type of malware, which has the potential of encrypting all files the employee’s computer has access to across the network and then holding the access keys for the encrypted files for ransom.
If you have a proper data backup solution, then it doesn’t matter if your data has been encrypted. You can replace it with your backup, simple as that.
That’s why you should make a considerable investment in a comprehensive data backup recovery solution so that you can restore your data at a moment’s notice if ever necessary.
3. Maintaining Compliance
When it comes to modern compliance requirements, redundant data backups are critical. You need to know what’s required in your industry regarding compliance regulations. Make sure you have backup methods in place to show and remain compliant. The default backup capabilities offered by many applications may not suffice for the most stringent regulations.
4. User Error
A very common request by end users is the need to restore a file they accidentally deleted. Yes… sometimes important files can be accidentally deleted by your own staff. Everyone makes mistakes and accidentally clicking ‘Delete’ instead of ‘Copy’ or ‘Rename’ should not be a reason for staff to need to spend their time re-creating a document. Data back-up with a properly planned retention policy ensures files can be restored in minutes as opposed to being lost forever. And, users are typically always incredibly thankful when you can restore the data they thought they lost.
Effective data backup solutions aren’t one-size-fits-all. The difference between a common data backup solution and one that is ideal is based on a number of key qualities and standards:
We will provide you with a comprehensive and feature-rich data backup solution, providing a number of key advantages:
Since 1997, GO Concepts has been expertly assisting both professional businesses and governmental entities with cost-effective, reliable and secure IT Support, Services, and Solutions.
For more information on how to forge a successful IT relationship with your organization, and how to best leverage third-party cloud solutions and to ensure data security, visit GO Concepts online, email email@example.com or call (513) 934-8235.